29 June 2020
Job ID: JKT-56138
Human Resources Assistant

Grade: G5

Contractual Arrangement: Fixed-term appointment

Contract Duration (Years, Months, Days): 2 years

Job Posting: Jun 25, 2020, 1:34:00 PM

Closing Date: Jul 16, 2020, 4:59:00 AM

Primary Location: Indonesia-Jakarta

Organization: SE_INO WR Office, Indonesia

Schedule: Full-time

 

 

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

 

OBJECTIVES OF THE PROGRAMME

 

WHO is a specialized agency of the United Nations with objectives to promote health, keep the world safe and serve the vulnerable. The WHO Indonesia Country Office directs and coordinates the authority for health by supporting the Indonesian Government in the formulation, implementation and evaluation of national health policies, strategies and plans, setting norms and standards, improving knowledge dissemination and management, monitoring country health situation and building sustainable institutional capacity. The Country Office continually improves its administrative efficiency in managing financial and human resources in a results-oriented and transparent manner. This is crucial for the organization to deliver appropriate technical assistance to the Government.

 

DESCRIPTION OF DUTIES

 

Under the direct supervision of the HR Specialist (HRS) and general supervision of Administrative Officer (AO), the incumbent provides variety of human resources and administrative support to ensure the efficient daily running of the HR Unit as follows:

 

1.  Assists with recruitment of WHO fixed-term and temporary staff, as well as consultants, Special Service Agreements (SSA) through Stellis and assists hiring managers (HMs) with building of Vacancy announcements (VNs) and liaising as necessary with South East Asia Regional Office (SEARO) counterparts on publication and any related matters; assists and guides HMs on evaluation and screening of eligible applications. Processes applications for vacancies, including preparing and maintaining case files for candidates.

 

2.  Assists in maintaining vacancy announcement files and tracking status of vacancy announcements keeping WCO Indonesia management and the HMs informed.

 

3.  Monitoring the transfer of candidate files between offices, arranging for interviews, and entering data on candidates into the roster.

 

4.  Preparing agenda and providing relevant documentation required for recruitment related meetings.

 

5.  Working in collaboration with Protocol and Travel Units to support selected candidates on travel arrangements, visa matters, personal effects, etc.

 

6.  Assists in providing advice and answers general queries on job classification procedures and processes.

 

7.  Assists in providing information and advice to all personnel with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the organization staff rules and regulations.

 

8.  Monitoring GSM staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff, and briefs supervisor and hiring managers for urgent actions to ensure timely completion of recruitment processes.

 

9.  Assists in the monitoring consultant payment schedules and processes payments in coordination with Finance Unit in a timely manner.

 

10.  Assists on the organization of the onboarding process of new WHO personnel.

 

11.  Assists in advising and informing separating local staff on procedures and the related entitlements and assist them in final arrangement.

 

12.  Provides support to individual local staff members on matters related to salaries and allowances, and to substantive offices on HR related matters.

 

13.  Assists staff on performance management and staff development, monitoring compliance as required.

 

14.  Assists in the development of career development plan to support staff members career needs.

 

15.  Assists providing general office support services; drafting and/or processing a variety of correspondence and other communications.

 

16.  Assists in the maintenance of automated database containing HR related statistics and preparing periodic reports (e.g. KPI's). 

 

17.  Assists in processing HR data analytics, assisting in presenting reports using data visualization techniques and communicating results and ideas to key decision makers.

 

18.  Assists suggesting ideas for streamlining of procedures to deliver optimal client services.

 

19.  Provides guidance/training to new/junior staff, including interns, etc.

 

20.  Assists with the Staff Development and Learning (SDL) activities.

 

21.  Performs other work-related duties as required.

 

REQUIRED QUALIFICATIONS

 

Education

Essential: Completion of secondary school education or equivalent

Desirable: Bachelor's or Master's degree in area of Administration, Management, Human Resources, Organizations Psychology, Education, Finance, Project Management or equivalent from a recognized university.

 

Experience

Essential: At least five (5) years of solid experience in the field of human resources management, administrative services, education, or related field is required.

Desirable: - Experience providing HR strategic advice in an international context is desirable.- Experience in working with ERP system (e.g. SAP, Oracle) is desirable.- Knowledge of United Nations administrative rules and regulations is an asset. - Working experience in International organization or in a large private company with international exposure.

 

Skills

• To establish and maintain effective working relationships with people of different national and cultural backgrounds;

• Excellent written and oral communication skills

• Ability to apply technical knowledge in day-to-day work.

 

WHO Competencies

- Teamwork

- Respecting and promoting individual and cultural differences

- Communication

- Producing results

- Moving forward in a changing environment

 

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Bahasa Indonesia.

 

REMUNERATION

 

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at IDR 197,169,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

 

ADDITIONAL INFORMATION

 

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

Staff members in other duty stations are encouraged to apply.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

 

Please apply online here: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2002438

 


Job Details:
  • Employment Type:
    Full Time, Permanent, Contract
  • Career Level:
    Entry Level
  • Required Qualification:
    High School Certificate
  • Required Experience:
    5 years
  • Job Functions:
  • Company Industry:
    Charity / Social Services / Non-Profit Organisation
  • Location:
    Central Jakarta, Jakarta, Indonesia
  • Salary:
    Rp16,430,750/mo (None)

Benefits:
  • Five-day work week
  • Overtime pay
  • Flexible working hours
  • Travel allowance
  • Medical insurance
  • Dental insurance

World Health Organization
www.who.int/indonesia

The WHO South-East Asia Regional Office (SEARO) located in New Delhi, India, covers 11 countries, including Indonesia. Independently, Indonesia opted to join the South East Asia Region classification when it joined WHO on 23 May 1950.

Within Indonesia, WHO collaborates in a wide scope of health development activities. The country is both the 4th most populous country and the largest archipelago in the world. Its population of 270 million inhabits some of its 17,000 islands with rich geographical contour sitting on the most active volcanic ring.

Currently, the collaboration between the WHO Country Office to Indonesia (WHO Indonesia) with the Government of Indonesia, represented mainly by the Ministry of Health, are covering 5 categories:

  • communicable and noncommunicable diseases;
  • promoting health through the life-course;
  • development of health system particularly on policies, and;
  • preparedness, surveillance and response.

The specific focused areas are control of tuberculosis, HIV/AIDS, malaria, vaccine preventable diseases, mental health, injuries prevention, nutrition and prevention of noncommunicable diseases. Other collaboration areas include developing he quality of mother and child care, healthy ageing, food safety, human resources, medicines, health systems information, international health regulations, epidemic, pandemic disease and emergencies response.

On 1st January 2014 Indonesia launched a national health insurance programme called Jaminan Kesehatan Nasional (JKN). With Universal Health Coverage is one focus WHO endorses, WHO Country Office for Indonesia is supporting the country to reach full population coverage by 2019.

Understanding how health always intertwines with other sectors, WHO also collaborates with other partners. Within the UN system, WHO works with other UN agencies through the United Nations Partnership for Development Framework (UNPDF).

Please read more about us here: https://www.who.int/indonesia/about-us