Administrative/Clerical Jobs 20 Jobs

About the role

We are looking for a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive administrative and operational support directly to our President Director. The ideal candidate thrives in a fast-paced executive environment and excels at high-level scheduling, communication, and document control.

Key responsibilities

• Manage the President Director's complex calendar, meeting schedules, and travel logistics.

• Serve as the primary point of contact between executive leadership, department heads, and external partners.

• Draft, review, and format executive correspondence, reports, presentations, and meeting minutes.

• Organize and archive confidential files, contracts, and company documents with strict discretion.

• Screen inbound inquiries, manage executive correspondence, and follow up on action items.

About you

• Minimum 2–3 years of experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant (preferably in luxury hospitality, real estate, or corporate offices).

• Exceptional organizational, time-management, and multitasking capabilities.

• High level of integrity, professional demeanor, and strict confidentiality.

• Excellent fluency in written and spoken English and Indonesian is essential.

• Proficiency in Google Workspace, Microsoft Office, and calendar management tools, Trello (and Connecteam is a plus).

About us

Coastal Grand Villas is a luxury Property Management brand dedicated to providing world-class villa management in Bali.

Benefits

• Competitive compensation package.

• Opportunities for career growth within a premier luxury brand.

• Dynamic, collaborative, and professional working environment.