Lowongan Sekretaris Adminsitrasi 12 Lowongan

About the role

We are seeking a Project Team Secretary who is efficient, detail-oriented, adaptable to technology, and able to support project administration and coordination activities professionally.

Key responsibilities

• Support the administrative and operational needs of the Project Manager

• Manage agenda, meetings, correspondence, and official travel for the Project Manager

• Prepare invitations, meeting materials, attendance lists, minutes, and action trackers

• Monitor follow-up on meeting results and remind responsible parties of completion targets

• Prepare reports, letters, memoranda, presentations, and executive summaries

• Manage filing, distribution, revision, and confidentiality of project documents

• Use AI responsibly to improve the speed and quality of administrative work

• Assist in collecting and processing project progress data for management reporting needs

• Maintain communication and coordination between the Project Manager and all relevant parties

About you

• Minimum D3/S1 education in Administration, Management, Secretarial Studies, Industrial Engineering, or related field or else

• Experience as a secretary, project administrator, or document controller is an advantage

• Good keyboard skills with typing ability of at least 50 words per minute and high accuracy

• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, Outlook, and Teams

• Ability to use AI platforms such as ChatGPT, Microsoft Copilot, Gemini, or similar platforms to assist in preparing minutes, letters, reports, presentations, document summaries, and information processing

• Ability to create effective AI prompts and verify results generated by AI

• Ability to manage agenda, meeting schedules, correspondence, archives, and project documents

• Ability to prepare Minutes of Meeting, action lists, progress reports, presentation materials, and formal correspondence

• Basic data processing skills, ability to create graphs, dashboards, and monitor follow-up using Excel

• Understanding of company and project document governance and confidentiality